Before you can make improvements to your time balance, venture capitalist Sahil Bloom says you need to understand your starting point. That means understanding the categories in which your work is divided – or, to be more accurate, should be divided, because it’s easy to miss important stuff.
Of the four categories, one naturally occurs in all organizations and can swallow up everything else. A second is heavily desired but usually has to be fought for and never gets sufficient time. In the crush, two other categories are often forgotten. Ideation might arise naturally – in the shower, for example. Consumption – reading, listening and studying – is usually not scheduled for the time its importance demands.
To get a handle on your situation, Mr. Bloom suggests at the end of each day reviewing your calendar of actual events and colour coding them. He likes to use red for management, green for creation, blue for consumption and yellow for consumption, but you can choose your own. At the end of the week, the over all mix of colours on the calendar will send some messages. He recommends identifying the trends: What colour dominates the calendar? Are there distinct times – windows of opportunity - for creation? Are the colours organized or randomly scattered?To help focus and be more effective in the time block of most importance each day, consultant Connor Swenson in the Time Dorks newsletter recommends using a visual timer.
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